Administrative Assistant

Job Description:Administrative Assistant Job Description LANGLEY, BC - in office Well established local realtor is seeking a self-starter with an exceptional eye for detail to support daily operations by performing many administrative, and some minor marketing tasks. The part-time role is responsible for performing administrative & customer service duties by answering calls, lead tracking systems, ordering supplies and performing clerical functions such as copying, filing, mailing and scheduling meetings. This requires an individual with strong time-management skills who can prioritize projects to meet deadlines in a fast-paced environment. There is room to grow into full time should the applicant wish. There will be some flexibility for those who need to work from home once in a while. Responsibilities: · Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers' disclosures, pull online property profile, research old multiple listing service (MLS) listings, etc · Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities · Coordinate showings & obtain feedback · Input all listing information into MLS and marketing websites and update as needed · Input all necessary information into client database and transaction management systems · Help coordinate all client & vendor appreciation events · Conducting post-sale satisfaction surveys, obtaining reviews from clients · Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing. · Coordinate title, mortgage loan and appraisal processes. · Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs. · Submit all necessary documentation to office broker for file compliance · Regularly update & maintain communication with clients, agents, title officer, lender etc. · Coordinate moving/possession schedules. · Schedule, coordinate closing process. · Schedule follow up calls to clients post-transaction and to ask for referrals. · Assist in the purchasing of any office equipment, marketing materials and any other business supplies · Manage client database management program & system Qualifications: * Strong computer skills * Strong organizational skills * Strong interpersonal and communication skills * Excellent organizational and attention to detail * Assertive, professional, diplomatic, able to prioritize, and manage multiple tasks * High degree of adaptability & flexibility * Strong desire to learn new skills & knowledge * Excellent work ethic, dependability & dedication to team/company * Personal desire/value to produce quality work * Ability to maintain confidentiality Requirements: * High School diploma/equivalent Experience & Training: * While previous real estate admin experience would be valued, it's not required. Training will be provided in Abbotsford & Langley. Hours & Compensation: * Monday to Friday, typically between 9am and 2pm, occasional weekends (remotely) * $20-25 an hour depending on experience and skill set Success candidates will be shortlisted and contacted. Job ID: 21288524
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Steve Kooner, Personal Real Estate Corp

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