Administrative Assistant
Description
IBI Group is involved in several large transit infrastructure projects that include a wide variety of stakeholders and very large project teams. We are looking for a skilled administrative assistant, organizer, and problem solver to support two of our project teams. An individual that thrives in a fast-paced environment, while maintaining accuracy and order would be the ideal candidate.
Most of the Things You’ll Work On
Support the Stakeholder Engagement Lead, Project Coordinators, Contracting Authority, and other team members in managing the day-to-day administrative duties, demonstrating excellent organizational skills, attention to detail, and accuracy in all tasks
Support the project team in the preparation of agendas and briefings for stakeholder meetings and produce minutes of meetings ensuring all information is properly recorded on the document management solution
Create, manage and update of core project materials including presentations, meeting minutes, memos, sign off sheets, engagement checklists, tailoring messages to specific audiences
Plan and deliver workshops, working groups, meetings and focus groups
Ensure stakeholder records are kept up-to-date and reflect latest contact and engagement activities
Research, populate, and manage the event tracker to record all project presentations, briefings, and workshops
Report, evaluate, and analyse, including maintenance of stakeholder needs, in partnership with Discipline Leads and Project Team members
Maintain of accurate audit trails and stakeholder engagement documents
You'll Need To Have
College diploma or certification in a relevant field
Ideally experience undertaking a similar project support coordination role on a major infrastructure development project
Demonstrated success working in a complex project environment
Experience with the full Microsoft Office Suite including platform sharing applications
Document control software would be advantageous
Excellent project administrative skills
Ability to work independently and within a fast-paced project schedule
Job Types: Full-time, Part-time
Salary: $25.00-$30.00 per hour
- Job type: Full-Time
- Company: IBI Group
jobs | office mgr, receptionist
2022-06-21