The Office Administrator position over sees a dynamic task list with involvement in phones to office organization to assisting the Executive Director, A/P and A/R with assistance from the controller. This is an exciting role with abundant room for strategy and creativity.

The Front Desk person works with multiple stakeholders, reporting directly to the Executive Director and controller to ensure phones, general office tasks, payables, receivables, employee on-borading and communication are running smoothly. Due to its high level of exposure across the organization a high degree of maturity and professionalism is required, as well as effective communication skills (written and verbal).

Responsibilities

Key responsibilities include:

• Event assistance – contributing to event plans & critical paths, (content development - themes/deck/media/collateral material), and logistics, including venue research, regional engagement, working with volunteers.
• Front Desk/Reception: Answer and direct incoming calls and deliveries, organize maintenance/cleaning and office supplies.
• Accounts Payable: Enter invoices and expenses for payment/approval by controller.
• Accounts Receivable: Enter invoices for payment from clients, following up with payment schedule.

Qualifications

• College certificate or bachelor’s degree in a field related to events.
• Proficiency in MS Office Suite of products namely: MS Word, PowerPoint, Excel and Quickbooks.

In summary our team needs you to:

• Demonstrate coordination and time management coupled with strong communication skills
• Be detail oriented with excellent organizational and time management skills
• Be a self-starter who demonstrates innovative approaches to problem solving
• Work effectively with a variety of cross functional teams
• Thrive in a collaborative, problem solving atmosphere with shared goals
• Enjoy working independently in a small creative work environment

Job Type: Full-time

Salary: $70,000.00-$80,000.00 per year